Online Leases — Vestorum | Sign leases in minutes. Store them forever.

The Problem

The lease process
as it currently exists.

It's 2026 and landlords are still doing leases the same way they did in 1994. Here's every step in the process — and the places it quietly fails.

Current Process — Most Landlords

The Word doc → print → sign → scan → email → file in a folder no one can find

01Open last year's lease in Word. Edit the dates and rent amount. Hope you got every field.

02Print four copies. Printer jams on page 6. Try again.

03Schedule a time to meet the tenant in person. They cancel twice. You finally meet on a Saturday.

04Sit at a table, hand them a pen, walk through 14 pages. They sign 6 places, initial 11. You sign 6 places, initial 11.

05Drive home. Scan the lease on a flatbed scanner. Page 9 comes out crooked. Re-scan page 9.

06Email tenant their copy. The file is 18MB. Gmail rejects it.

07File it in a folder on your hard drive. Three years later, you need it for an eviction. You search "lease" and find 47 files.

With Vestorum

Upload once. Sign in minutes. Find it instantly. Forever.

✓Upload your lease PDF to Vestorum. Takes 30 seconds.

✓Tenant receives a signing link in their portal. They sign from their phone. No meeting needed.

✓You get notified the moment they sign. The executed copy is saved automatically — under that tenant, that property, forever.

✓Need it later? Search the tenant's name. One click. Every document, organized and instantly accessible.

E-Signature

What tenants see
when you send a lease.

Tenants log into their portal and see a clean, professional document interface — not a confusing PDF in their email. They review the full lease, sign in designated fields, and get their executed copy automatically.

Every signature is timestamped, IP-logged, and legally binding. The signed document is sealed and stored. Neither party can modify it after signing.

LEASE SIGNING — Tenant Portal Awaiting Signature

Residential Lease Agreement

412 ELM STREET, UNIT 1 · ROCKFORD, IL 61101

THIS LEASE AGREEMENT is entered into as of April 1, 2026, between PSRB Property Management LLC ("Landlord") and Marcus Webb ("Tenant"), for the premises located at 412 Elm Street, Unit 1, Rockford, Illinois 61101. The term of this lease shall be twelve (12) months, commencing April 1, 2026 and ending March 31, 2027. Monthly rent is ONE THOUSAND TWO HUNDRED DOLLARS ($1,200.00), due on the first day of each month...

Tenant Signature — Section 12: Tenant Acknowledgment

Marcus Webb

Tenant Signature · March 28, 2026 · 2:41 PM CST

IP Address

172.16.254.1

Signed Via

Tenant Portal · iOS

Document Storage

Every document.
Organized by property.

Leases, addendums, move-in checklists, inspection reports — all attached to the correct tenant and property. No folder hunting, no lost files, no "I think I emailed it."

📄

Signed Leases

Every executed lease stored permanently. Original PDF plus signature metadata. Accessible to both landlord and tenant.

📎

Addendums

Pet addendums, parking agreements, storage clauses, early termination agreements. Attached to the original lease, version-controlled.

✅

Move-In Checklist

Condition report signed at move-in. Referenced at move-out for security deposit decisions. The document that protects you.

📁

Compliance Docs

Lead paint disclosure, habitability notices, city license documentation. Auto-attached when required by property type or state law.

Expiration Alerts

Never miss a
renewal window.

Lease expirations sneak up on landlords every year. Vestorum surfaces them at 90, 60, and 30 days — giving you time to negotiate, renew, or start the turnover process while you still have options.

90-Day Alert 90

Start the renewal conversation

Vestorum flags every lease expiring in 90 days. Early enough to have a real conversation with your tenant about renewal — before they've already signed somewhere else.

60-Day Alert 60

Decision time

If you haven't gotten a renewal commitment, now's the time to issue a new lease or start marketing the unit. 60 days gives you a real runway to find a qualified replacement if needed.

30-Day Alert 30

Final notice window

Last chance to confirm renewal or serve proper notice. Most states require written notice within this window. Vestorum reminds you exactly when action is legally required.

Sign leases in minutes.Store them forever.

The lease processas it currently exists.

The Word doc → print → sign → scan → email → file in a folder no one can find

Upload once. Sign in minutes. Find it instantly. Forever.

What tenants seewhen you send a lease.

Every document.Organized by property.