Move-in, move-out, and routine inspections — all documented digitally. Room-by-room checklists, condition ratings, photo uploads, tenant signatures. Every property on record. Every dispute defensible.
Tenant moves out. Carpet is wrecked. Walls have holes. You want to deduct from the deposit. Tenant disputes it. Without documentation, you lose. With it, you win. It's that simple.
In most states, landlords who fail to document property condition at move-in have severely limited ability to make deductions from the security deposit — even for legitimate damage. "It was already like that when I moved in" is enough to defeat a claim without a signed move-in checklist to contradict it.
A properly documented inspection, signed by the tenant, is the single most valuable piece of paper you can have when a tenancy goes wrong. Vestorum makes it easy enough that you'll actually do it every time.
Each inspection type has a specific purpose, a specific timing, and specific legal weight. Vestorum guides you through all three.
Done before or on the day the tenant takes possession. Documents existing condition. Establishes the legal baseline. Tenant signs off on what they received. This is the document that makes deposit deductions defensible.
Conducted after tenant vacates, before returning the deposit. Compared directly against the move-in inspection. Differences are documented, photographed, and priced. Your deduction list is defensible in court.
Conducted every 6–12 months during the tenancy. Catches deferred maintenance, lease violations, and property issues before they become expensive. Required notice to tenant varies by state — Vestorum handles it.
Your inspector (or you) works through the property on a tablet or phone. Each room has a structured checklist. Every item gets a condition rating, notes, and an optional photo. Done in under 30 minutes for a typical unit.
Tenant signs from their portal the same day. The completed, signed report is immediately available in your dashboard — and associated permanently with that tenant and property.
When you mark an item as needing repair during a routine or move-out inspection, Vestorum creates a maintenance request automatically. The issue, location, photos, and severity all carry over. Your vendor gets dispatched without you having to reenter anything.
This closes the loop between what you find in the field and what gets fixed. Nothing falls through the cracks because you forgot to follow up.
A complete inspection record per property — searchable, sortable, downloadable. When you need it for a dispute, insurance claim, or sale, it's there.
Start your free trial. Run your first digital inspection in under 30 minutes. Get the signed documentation that protects your properties — and your deposits.